5 Administrative Assistant Jobs With Visa Sponsorship in Canada – Apply Now

Are you an organized and detail-oriented person who wants to work as an Administrative Assistant in Canada? Canada is looking for skilled professionals like you, and there are many opportunities with visa sponsorship available. This role is important for keeping businesses running smoothly in many different industries, making it a popular job for qualified candidates. In this article, we’ll look at the different Administrative Assistant job opportunities, the benefits of working in this field, and explain the visa sponsorship process to help you start this exciting journey.

Analyst/Administrative Assistant at Vancouver Coastal Health (VCH)

Location: Vancouver, BC
Salary: $29.31 – $38.47 per hour
Job Type: Full-time

Vancouver Coastal Health (VCH) is looking for an Analyst/Administrative Assistant to help the Regional Prevention Program team. This job is perfect for anyone wanting to make a real difference in healthcare, with a great salary and a full benefits package.

Responsibilities

As an Analyst/Administrative Assistant at VCH, you will play a role in supporting the leadership team by:

• Providing analytical support for data analysis, statistical reporting, and benchmarking activities.
• Assisting in preparing reports, technical documents, and various queries using advanced software tools.
• Offering confidential administrative and secretarial support to senior leadership, including managing appointment calendars, coordinating meetings, and handling sensitive information.
• Collaborating with other departments and external agencies to ensure the smooth flow of information and keeping senior leaders informed of relevant developments.
• Upholding VCH’s commitments to Indigenous Cultural Safety, Anti-Racism, Equity, Diversity, Inclusion, and Planetary Health.

Qualifications

To be considered for this role, you should have:

• A diploma in a related field.
• 3-4 years of recent experience in a complex healthcare environment, preferably in roles that involved supporting senior management and conducting information analysis.
• Advanced proficiency in Microsoft Office Suite, including Excel, Access, PowerPoint, Word, and Visio.
• Strong communication skills, both written and verbal, with the ability to interact effectively with internal and external partners.
• A commitment to diversity, equity, and inclusion, with a sensitivity to the needs of equity-deserving groups.
• Excellent time management skills and the ability to prioritize tasks effectively.

Administrative Assistant at Island Health

Location: Victoria, BC
Salary: $24.86–$32.63 per hour

Island Health is hiring a committed Administrative Assistant for its Victoria, BC team. This role is perfect for those seeking a stable and fulfilling career in healthcare, with the chance to support the organization’s mission to improve patient care quality and safety.

Responsibilities

As an Administrative Assistant at Island Health, you will be expected to:

• Provide secretarial and administrative support to a designated program or department, ensuring the smooth operation of daily tasks.
• Report directly to the Director, assisting with various tasks that contribute to the efficiency and effectiveness of the department.
• Uphold the organization’s commitment to patient and staff safety, continuously striving to improve quality and safety in all aspects of your work.

Qualifications

To qualify for this position, you should have:

• A Grade 12 education supplemented by additional coursework in office or business administration.
• At least three (3) years of relevant experience in a large, complex organization, with a preference for experience in a clinical program or portfolio.
• Strong communication skills, both verbal and written, allowing you to interact effectively with colleagues and other stakeholders.
• The ability to organize work efficiently, operate related office equipment and perform typing tasks as required.
• Physical ability to carry out the duties of the position.

Office Administrative Assistant at Yong Lu Dentistry Professional Corporation

Location: Toronto, ON
Salary: $29 per hour
Job Type: Permanent, Full-time
Hours: 35 hours per week

Yong Lu Dentistry Professional Corporation in Toronto, ON, is looking for a highly organized and detail-oriented Office Administrative Assistant. This full-time, permanent position offers a competitive hourly wage and the chance to work in an exciting healthcare environment. If you have experience in office administration and want to contribute to a professional dental practice, this job might be perfect for you.

Responsibilities

As an Office Administrative Assistant, your responsibilities will include:

• Recording and preparing minutes of meetings, scheduling and confirming appointments, answering telephone and electronic inquiries, and compiling data and statistics.
• Ordering office supplies, maintaining inventory, setting up and managing both manual and computerized filing systems, and typing and proofreading correspondence and documents.
• Greeting and directing clients to appropriate contacts or service areas, providing excellent customer service, and relaying important information to clients and team members.
• Collaborating with the marketing department to understand and communicate marketing messages to the field, ensuring consistent and effective communication.

Qualifications

To be successful in this role, you should have:

• A Bachelor’s degree.
• 1 to 2 years of experience in an office administration role, preferably in a healthcare institution, facility, or clinic.
• Proficiency in various computer applications, including MS Office Suite (Excel, Outlook, PowerPoint, Word), Adobe Acrobat Reader, electronic scheduling, and email management.
• Strong oral and written communication skills, with the ability to multitask and manage time effectively.
• Personal attributes such as flexibility, judgment, reliability, adaptability, and a client-focused approach.
• A clear criminal record check, as required for security and safety.

Administrative Assistant at the Ministry of Transportation

Location: London, ON
Salary: $26.92–$31.31 per hour
Job Type: Permanent

The Ministry of Transportation is hiring a motivated and results-driven Administrative Assistant to support its Engineering Office in London, ON. This permanent position offers a competitive salary and the chance to work in a dynamic, fast-paced environment. If you have a strong background in administration and want to contribute to a team focused on public service, this role is a great opportunity.

Responsibilities

In this role, your primary responsibilities will include:

• Providing comprehensive administrative, financial, and clerical support to the office, including managing correspondence, scheduling meetings, and maintaining filing systems.
• Assisting with financial procedures such as budget forecasting, reconciling expenditures, and processing invoices and travel claims.
• Handling telephone inquiries, preparing written correspondence, and ensuring that all communications are handled with confidentiality and professionalism.
• Analyzing complex financial information, identifying discrepancies, and ensuring the accuracy of financial reports and records.

Qualifications

To qualify for this role, you should have:

• Proven experience in providing administrative and financial support within an office setting.
• Knowledge of administrative and office procedures, including experience with financial processes like budget forecasting.
• Strong organizational skills to manage and prioritize tasks effectively in a high-volume, fast-paced environment.
• Analytical and problem-solving skills to interpret financial data and resolve any discrepancies.
• Excellent written and verbal communication skills, with the ability to handle sensitive information with tact and diplomacy.
• Proficiency in computer applications, including word processing, database management, presentations, and email/calendar management.
• Familiarity with general office equipment, including multifunctional devices, printers, and scanners, with the ability to perform routine maintenance tasks.

Elementary Administrative Secretary at East Oxford Public School

Location: London, ON
Salary: $27.55–$33.22 per hour
Job Type: Full-time (10-month contract)
Hours: 8:00 a.m. – 4:00 p.m.

East Oxford Public School, within the Thames Valley District School Board, is looking for a skilled and organized Elementary Administrative Secretary. This full-time position offers a competitive hourly wage and the chance to help ensure the smooth running of a lively educational environment. If you have experience in administrative support and a passion for working in a school setting, this job could be a great fit for you.

Responsibilities

In this role, your primary responsibilities will include:

• Assisting with finance and business functions, managing communications, and acting as a liaison between students, staff, and the public.
• Completing special projects as assigned by the Principal and handling safety and emergency issues effectively.
• Supporting the school’s daily operations by maintaining efficient office systems and procedures.

Qualifications

To be considered for this position, you should have:

• Proof of Secondary School graduation or equivalent.
• Completion of a one-year post-secondary program in business or office administration, or an equivalent qualification.
• Proficiency in keyboarding (35 w.p.m.) and the ability to use Microsoft Word and Excel.
• At least two years of experience in a system or office environment, with demonstrated interpersonal and supervisory skills.
• Knowledge of budget administration is an asset.
• For candidates educated outside of Canada, certification or diploma equivalency must be assessed according to Canadian education standards.

How to Apply

Getting a job visa to work in Canada involves several important steps. Here’s an easy guide to help you:

1. Find Job Opportunities
   • Look for Canadian employers who hire foreign workers.
   • Focus on large companies or industries that hire internationally.
   • Use job search websites like Job Bank, Indeed Canada, and LinkedIn.
   • For specific jobs, check industry job boards and networks.
2. Understand Work Permits

Employers need a Labour Market Impact Assessment (LMIA) to hire foreign workers. This shows that no Canadian can fill the job. There are two main work permit programs:

• Temporary Foreign Worker Program (TFWP): For temporary jobs in various fields.
• International Mobility Program (IMP): For jobs that don’t need an LMIA, like company transfers or roles covered by international agreements.

1. Find Your NOC Code
   • Canada uses the National Occupational Classification (NOC) system to classify jobs.
   • Find the NOC code for your job title (e.g., truck drivers are NOC 73300, food service workers are NOC 65200).
   • Knowing your NOC code helps with your application.
2. Apply for Jobs
   • Tailor your resume and cover letter to Canadian standards, showing your skills and experience.
   • Apply directly through job postings and ensure your application meets all requirements.
   • Customizing your application increases your chances of a job offer.
3. Get a Job Offer
   • Prepare for interviews, which may be online or in person.
   • When you receive a job offer, ensure it includes job title, salary, and employment terms. This information is needed for your visa application.
4. Employer’s Sponsorship Role
   • If an LMIA is required, your employer must apply for it to show no Canadian workers are available.
   • Once approved, the employer will provide you with the necessary documents for your work permit application.
5. Apply for a Work Permit
   • Collect all required documents: job offer letter, LMIA, proof of qualifications, and ID.
   • Submit your work permit application online or at a Canadian embassy or consulate.
   • Pay any fees and include all necessary documents.
6. Wait for Processing
   • Processing times can vary. Check estimated times on the official Canadian immigration website.
   • Follow up with immigration authorities or your employer for updates if needed.
7. Prepare for Your Move
   • Once your visa is approved, arrange housing and other relocation details.
   • Get health insurance for your time in Canada.
   • Follow all instructions from Canadian immigration authorities and complete any required registrations.
   • Familiarize yourself with your new surroundings to ease your transition.

Conclusion

If you’re a dedicated and organized person with the right skills and experience, looking into administrative assistant positions with visa sponsorship could be your gateway to a rewarding career in Canada. These roles offer competitive salaries, full benefits, and the opportunity to make a meaningful impact on organizational efficiency and success.